How I manage my time
Table Of Content
How I manage my time
Did you know more than 40% of items on to-do lists that people put they never complete at all?
Also, more than half the to-do list contains things that don't add any value to the people.
If you lose money, you can earn it. If you lose your health, you can build it again. But it feels if you lose your time, your time is lost forever.
So one thing you need to get good at in 2022 is saying no to things that do not add any value to your life and being a better time management person.
So, how do we become better time managers?
That's what you'll learn in this article.
We all have the same amount of time in a day to accomplish our goals and get things done. Some people are just better at using their time more efficiently.
Here are the eight best tips for managing your time and making the most of each day:
1. Identifying your most productive time
In this first step, you are identifying your most productive time. After completing the first exercise, that will bring you to the next step. After you've placed your most productive hour, you need to be now doing the right thing at the right time.
So, for example, if you want to learn to play guitar, we often spend time not playing guitar when we should be practicing it. We spend time watching someone else play the guitar because that gives us joy, and that is just an easy thing to do.
Instead of doing that, instead of wasting your time, watching someone else play the guitar, and just dreaming about it, start doing action plans. Figure out how you are currently spending your time each hour of your day for the next and entire week.
2. Don't blindly make your to-do list.
When you have your to-do list, prioritize your items choose the most necessary things, and attack those most productive of your day.
When prioritizing tasks, try asking yourself these questions:
- ✅ Highly important: What tasks need to be completed immediately?
- ✅ Urgent: What tasks must be done today?
- ✅ Important but not urgent: What tasks would be beneficial if they were completed today?
- ✅ Less important but urgent: What tasks do I want/need to complete today?
- ✅ Not important but urgent: What tasks do I feel like?
It will not only help you prioritize your to-do list, but it will also force you to think and prioritize. Your to-do list and see which items you care about and which items on that list will add value to your life or bring you closer to your goal.
That is why finding your most productive time is super important after doing all these exercises.
3. Clear all your distractions
Once you know your priority of hours and the most critical tasks you're working on, remove all the distractions that keep you from completing that task.
You can jot down and do a similar exercise, which you did in the first step, like for a week, see the distractions that keep you away from the actual task you should be working on.
For example, if you want to learn to play guitar, turn off that tv, silence your phone, don't pick up that phone from your friend who wants to waste your time, but instead, lockdown on yourself in a room. Just take that guitar in your hand and practice guitar for an hour or so.
Do this every day consistently because that's the most critical thing driving you towards your goal.
4. Avoid Multitasking
Jot down ideas and execute on them instead, and whatever you do, avoid the urge of multitasking. If you want to start an online business, turn off the notifications of Facebook and Gmail instead, connect with other people, expand your network and create a business plan.
This is the most straightforward time management tip everyone gives and knows of, but it's often tough to work on.
Just focus on the task at hand clear all the distractions. Don't play the guitar while thinking of a business plan, do one thing at a time and give it your 200%, and you'll see excellent results. You will know that you are achieving. You're completing your task in much lesser time.
5. Time Scheduling
Whenever I have to do tasks, I always assign a set number of hours or minutes to complete that task.
Suppose I get to finish the task, then great ultimately. If I don't, I keep that task. I park that task again and come back to it later.
Of course, this won't work if you have a deadline or something like that, but I often don't have any deadlines.
What I usually do is assign for my next day's task. I'll be completing, and I'll be writing. Let's say I'm preparing my to-do list for tomorrow; what I can do is I have to write a blog post for an hour after scheduling my Instagram post for 30 minutes. I'll be engaging with my Twitter audience for 30 minutes and then work an hour or so on my new book.
So this way, I give myself a reasonable amount of time to complete that task. So it forces me to complete the job in the provided period.
It is similar to following a time management technique where you set a clock of 20, 25 minutes, 20 to five minutes, and try to complete as many tasks as possible. It is a very similar technique that you can follow, and it has worked wonders for my business and my day job.
Now that I've told you how, to list your tasks, find your productive time of the day, and prioritize your job.
The next strategy I will tell you will help you scale your business or the scale of whatever you want to do in your life to a much bigger extent.
It has so many benefits and is often ignored, given its importance.
7. Identify the things that delay your productivity
What you got to do is identify, what are the things?
what are the activities that give you the most amount of stress?
Ask yourself, like what makes me tired?
What makes me exhausted quickly?
Please make a list of those things and apply all the strategies I mentioned before, like timeboxing scheduling, doing those things, likest productive hours, and having fun.
After you've done that,
8. Find out what makes you motivated.
What makes you light up, and what makes you feel rejuvenated? So, and it's working out in the morning like this for me. That is the first thing I do when I wake up. I do my daily chores.
I work out for 25 minutes, 30 minutes, 35 minutes every day. Even before having haven't eaten anything at all keeps me energized and increases my productivity by 200%.
Then in the evening, I spend my time with my family, with my partner. We play board games. We cook together. We have a coffee date in the evening. That gives me enough energy to forget everything that I've been through in my whole day.
All the days, stress has just vanished during those couple of hours I spent with my partner. Identify those three to four things that make you happy, make a list of them and regularly try to iterate through those every single day that should relieve your stress.
That should make you happy and super productive in whatever you have to achieve in your life. It can be different for everyone. You might like playing X-Box, you might be liking, creating, designing artwork or just going for a walk, and doing one does as well.
Do it every day and see excellent results that will boost your productivity and achieve great things in your life.
As you can see, taking the time to put your plans on paper can also give you a clearer picture of where your time goes and whether you are happy with that.
Try these eight strategies and if it works for you, apply them to other aspects of your life (and if not, well, then at least now you know what doesn’t work). Either way, remember to enjoy the planning process!
I hope you enjoyed this article and learned how to execute and utilize your time to manage your everyday job and business.
And I'm sure you must be excited to try out this strategy, and when you do, don't forget to hit me up on Twitter. On Instagram, my usernames are in the description and like always dream big and take massive actions. Cheers!